Organizations of today are far more complex and deal with far more data than those of the past. Creating processes to store, file, and manage this data is crucial to run the day-to-day operations effectively. Many organizations turn to content management systems (CMS) to fulfill this role. CMSs increase productivity, cut costs, improve collaboration, and ensure reliable storage and security of sensitive data.
When you understand the different types of CMS that are available, you will better be able to consider the options for your business. Keep reading to learn about the most common types of content management systems.
Document Management System (DMS)
This system focuses on the file type, for example, a text document, a PDF, or an image, instead of the content of a file. A DMS tracks the last date/time someone edited a file. This system also can set varying levels of access of who can view, access, and edit a document. A best practice for many organizations is using a DMS is to have guidelines available as view-only documents for all employees.
Digital Asset Management System (DAM)
This CMS collects graphic and multimedia management, excluding text and other file types. Any visual company could benefit from this software, including film, graphic design, and photography businesses.
Web Content Management System (WCMS)
This system focuses on sending and publishing content to the web. Companies that use a WCMS tend to have a paperless process by posting and updating manuals, guidelines, and ebooks online.
Enterprise Content Management System (ECM)
Think of the ECM as an all-encompassing system used by larger corporations. This system manages all your content globally, including your emails, documents, and all electronic files. An ECM helps an organization streamline its content, so its employees and clients have a more efficient experience.
Component Content Management System (CCMS)
A CCMS looks beyond a file’s details to its inner content. Think of the CCMS as the stronger, smarter version of the DMS. The system can identify duplicated content and save it as one component. Any updates to a document would impact all related documents. There is a great amount of flexibility with this system.
Choosing the Right Service for your Content Management System
Most service providers will work with your company to decide what the best system is for your organization. Look for an experienced provider to ensure you get a robust system complete with the support necessary for ongoing success. The experts at StowPoint Solutions have the technology and service to bring essential efficiency to your organization.
Give our team at StowPoint Solutions a call today at (810) 653-5000 to chat through the best options for your company.